Senior Project Coordinator

The communications operations team optimizes RMI’s communications effectiveness by designing and implementing efficient processes and managing the planning and execution of communications and marketing projects for the entire organization.

The ideal candidate will have three to five years of experience in project management, with demonstrated expertise in project resourcing and budgeting, preferably at a communications or advertising agency. A strong connection to RMI’s mission is highly desired.

Responsibilities

Project Management – 80%

• Leverage existing project management tools to manage complex, multi-channel communications projects from start-to-finish
• Assist in planning and defining project scopes, budget estimates, and resource plans in partnership with senior project managers and discipline leads
• Manage project finances and evaluate burn rate, raise scope creep, share weekly budget reports, and provide inputs for monthly forecasting
• Ensure quality and consistency across all projects
• Prepare and maintain project documentation, including project plans and status reports, and proactively share with stakeholders and project team(s)
• Proactively identify risks, monitor issues, and provide solutions throughout project lifecycle
• Schedule project-related internal meetings, set agenda, and provide actionable recaps to project team(s)
• Work closely with comms ops leads to manage resources for projects

Operations – 10%

• Work closely with operations experts to identify opportunities for process improvements to increase efficiency; contribute to process improvements
• Evangelize processes and best practices amongst internal and external stakeholders

Business Development – 10%

• Support business development efforts by evaluating proposed scope, providing budget estimates, and creating resource plans

Minimum Qualifications

• 3-5+ years of project management experience, with demonstrated track record of creating resource plans and budgets (agency experience preferred)
• Proficiency in project management tools (Monday.com, Workday and Adaptive a plus)
• Exceptional attention to detail, time management, and organizational skills
• Solutions oriented self-starter with a positive “can-do” attitude
• Ability to quickly react and adapt to changing priorities
• Outstanding written and verbal communication skills
• Passionate about process and optimization
• Ability to cultivate relationships and build trust at all levels of the organization
• Experience in the public relations, marketing, and communications environment
• Location

We are a remote-ready organization with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado; and Basalt, Colorado. This role can be located from anywhere in the continental United States.

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process.

Compensation   

RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, a new Sr Project Coordinator joins at the minimum to mid salary range of $72,525 to $89,387. You would also have an additional 5% bonus target!

Benefits   

We offer a comprehensive benefits package including:   

• Medical, dental, vision insurance   
• 403b retirement options (up to 5% match immediately)
• Life, AD&D, short-term and long-term disability   
• Professional and personal development
• Generous paid time off and sick leave
• Parental leave   
• Flexible working hours
• Commuter and work from home stipends

Diversity, Equity, and Inclusion     

At RMI, our mission is to build a clean, prosperous, and secure energy future for all. For this to happen, every single person needs to be a stakeholder in the energy transition. Recruiting, hiring, mentoring, and retaining a diverse workforce that reflects the communities we serve is critical to our success. We need the widest range of perspectives to understand the systems we are trying to change. That doesn’t just mean bringing a diverse team to the table; it also means working proactively to give all job seekers and employees equitable experiences. Visit our DEI page for more information on our DEI initiatives and commitments.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About RMI

RMI is an independent, non-partisan, nonprofit organization of experts across disciplines working to accelerate the clean energy transition and improve lives. Since our founding in 1982 by Amory Lovins, RMI’s chairman emeritus, we continue to grow and have a global reach and reputation.

For 40 years, RMI has utilized our unique techno-economic expertise and whole-systems thinking to publish groundbreaking research and analysis. We bring together collaborations of rare reach, range, and expertise—creating unconventional partnerships and mobilizing action to drive change on the massive scale needed to combat the climate crisis.

RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.