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Job Description

Job Summary:

Are you someone who enjoys leading change management activities, assessing the impact of change, and supporting organizational and user readiness? Join us, and together we will create value while focusing on the people-side of change.

The Portfolio and Project Management Office (PPMO) is forming a new service. We deliver positive change for our stakeholders. Our first dedicated change manager will join over 20 dedicated professionals overseeing strategic and high-value IT projects and programs sponsored by the Division of Information Technology’s (DoIT), UW-Madison, and Universities of Wisconsin partners.

This position will support DoIT’s effort to more deeply understand how different cybersecurity architectures and solutions can assist with lowering campus risk. They will create and implement change management strategies and plans ensuring stakeholders are informed, progress through the stages of change, and can develop the knowledge and skills they need to be successful.

Similar to other roles on our team, this position will carry this first initiative forward, then transition to different DoIT and/or Campus needs.

DoIT is an exciting and dynamic work environment grounded in organizational principles, including family and personal life/work balance. It is an inclusive, respectful, supportive work environment with professional development opportunities, innovation that align with campus strategic goals and missions.

Responsibilities:

Provides advanced technical, analytical, and strategic guidance for information technology (IT) projects. Manages vendor workflow and deliverables for complex, enterprise-wide projects and facilitates project status communication to clients to support IT developments necessary for mission related functions.

  • 15% Serves as a main point of contact for clients in the development and implementation of complex and enterprise-wide projects
  • 25% Provides advanced technical and analytical guidance to project teams. Identifies and estimates tasks and applies established project management, process improvement, and budget and cost analysis methodologies to drive project completion
  • 30% Schedules and facilitates communication for the integration of vendor workflow and tracks and reviews vendor deliverables for complex, enterprise-wide projects
  • 10% Drafts and delivers project status communications and reports
  • 5% Creates and implements change management strategies and plans. Positively influencing benefit realization, value creation, and return on investment by assessing the impact of change.
  • 5% Coaches sponsors, managers, supervisors, and teams on integrating change management activities.
  • 5% Maximizes employee and user adoption/acceptance rates, increases usage, and minimizes resistance by focusing on the people-side of change and supporting the user/customer experience.
  • 5% Fosters awareness, develops training programs to support knowledge and skill building, ensures stakeholders are informed and successfully progress through the stages of change.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
Bachelor’s Degree

Qualifications:

Required Qualifications
  • Demonstrated ability to create and implement change management strategies, plans, processes, and methodologies within an organization.
  • Experience working on various complex and high-impact enterprise projects, programs, and/or initiatives.
  • Experience working with diverse information technology domains and challenges.
  • Demonstrated experience forming sponsorship coalitions and managing multiple stakeholders engagement groups.

Preferred Qualifications

  • A commitment to the professional principles of change management as evidenced by a Prosci Certified Change Practitioner (CCP) certification or equivalent.
  • Experience working in a higher education institution.

License/Certification:

Preferred
Prosci Certified Change Practitioner (CCP)

Work Type:

Full Time: 100%

The candidate selected for this position may perform a combination of on-site and remote work subject to an approved remote work agreement (RWA) agreement. Remote work requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $112,200 ANNUAL (12 months)
Depending on Qualifications
This is a full-time appointment. The full-time salary is $112,200 – $125,000 annually and is negotiable based on experience. Individuals paid above, the minimum rate would be expected to demonstrate the experience and required knowledge to successfully perform the duties of this position in a similar environment at the higher level.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

Please note that successful applicants must be authorized to work in the United States without need of employer sponsorship, on or before the effective date of appointment. University sponsorship is not available for this position.

Occasionally, business needs require team members to flex their time and work outside normal office hours.

How to Apply:

Click on the “Apply Online” button to start the application process.

You will be prompted to upload the following documents:
Resume
Letter of Qualifications

Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Contact:

Charissa Weber
[email protected]
608-262-0596
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

IT Pro Mgr III (Inst)(MSN)(IT207)

Department(s):

A06-INFORMATION TECHNOLOGY/ADI/PMO

Employment Class:

Academic Staff-Renewable

Job Number:

295156-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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