Events and Engagement Associate

About Advanced Energy United

Advanced Energy United educates, engages, and advocates for policies that allow our member companies to compete to repower our economy with 100% clean energy. We work with decision makers at every level of government as well as regulators of energy markets to achieve this goal. The businesses we represent are lowering consumer costs, creating thousands of new jobs every year, and providing the full range of clean, efficient, and reliable energy and transportation solutions. The U.S. market for advanced energy products and services reached nearly $375 billion in 2022. Together, we are united in our mission to accelerate the transition to 100% clean energy in the United States.

If you’re an entrepreneurial, innovative, analytical and thoughtful person looking to make an impact in the clean energy space, United might be the perfect place for you to share your talents. Team members at United are given the trust and responsibility to make big things happen, and myriad opportunities to learn new skills, explore new issue areas, and work with a broad cross section of the clean energy community. Being a team member at United also means working with a talented and diverse group of people, some who bring decades of experience spanning advocacy, philanthropy, clean tech, government and more—and our collaborative approach means we get to learn from each other, expert and novice, every day. And while our organization is fully remote, we are proud of the people-focused culture we have built and the connectedness of our team.

We work on serious issues, take our mission seriously, but never take ourselves too seriously.

Position Description

Advanced Energy United (United) is seeking an events and membership professional to support its engagement strategy. Working with considerable independence, this position will report to the Managing Director of Engagement, and work collaboratively across functions at United, as an in-house resource for staff in meeting administration, event coordination and member engagement administration.

Responsibilities

• Serve as the staff events coordinator for United member meetings and events, which include workshops and executive forums, lobby days and member engagement events, board meetings and United’s annual Leadership Forum. Activities include coordinating site selection logistics, managing event registration platforms, working with venues to determine room layout, catering, A/V and other logistics, serving as the point person for members and speakers regarding event logistics, and other event duties as needed.
• Provide on-site event management support at up to five in-person events per year.
• Maintain accurate database records for event and meeting participation, including processing event registration fees and sponsorships, ensuring membership database accuracy for meeting and event participation, and producing event reports as needed.
• Support the administration of member Working Group meetings (on Zoom Webinar) providing training to both members and staff to ensure participation goals are met.
• Support United’s Engagement Principal, in membership database maintenance and where needed assist with outreach and management of member relationships, including responding to member inquires and/or redirects questions to appropriate staff.

Required Qualifications

• Exceptional organizational, planning, and time-management skills, and meticulous attention to detail and quality.
• 0-3 years of experience, ideally related to event management, membership administration, nonprofit administration, or executive administration.
• Excellent written and oral communications skills
• Experience in database management, CRMs, and with Microsoft Office Suite of applications, including Word, Excel, SharePoint, Microsoft Forms, Outlook, etc.
• Zoom Meeting and Zoom Webinar administration a must.
• Resourceful and flexible, with a willingness to do what it takes to get the job done; respectful of others and consummate team player; sense of humor.
• Ability to demonstrate initiative and problem solving, to be a self-starter, and to maintain focus in a fast-paced environment
• Excellent interpersonal skills, willing to provide excellent internal and external customer service and ability to work productively with remote teams
• Ability to travel up to 20%

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to use hands and talk or hear. The employee is required to sit for long periods of time; reach with hands and arms; may need to balance, stoop, kneel or crouch, walk up and down stairs. May be required to carry or pull boxes under 50lbs for event materials.

Job type: Full-time; regular; residence in the U.S. required

Location: Remote (preference for candidates in New England, NY or D.C.)

Salary: starting at $56,000 annually

Start Date: March 2024

Advanced Energy United Perks include:

• Remote work and flexible schedule

• Medical, dental, and vision insurance for employees and their families

• Medical premiums covered for employees at 100%

• Flexible spending plans for health care and dependent care

• Profit Sharing opportunities and annual merit-based compensation increases

• $50/month personal wellness reimbursement

• $50/month phone stipend

• Up to $200 reimbursement for home office set-up

• Accrued Paid Time Off, 11 Federal Holidays, and an annual end-of-year closure

• Parental Leave

• Tuition reimbursement and professional development reimbursement

• 401(k) plan (with matching incentives)

• WMATA Transit Smart Benefits (DMV employees)

Advanced Energy United is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship status, age, disability, sex, veteran status or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances. If reasonable accommodations are needed to participate in the job application, interview process, and/ or to perform essential job functions please contact the Talent Acquisition team at [email protected]. We are committed to the values of diversity, equity, inclusion, and justice across our organization (“DEIJ”). We also incorporate these values into our mission of making the energy we use secure, clean, and affordable. We know that varied perspectives and a commitment to social justice are needed to succeed in making the United States an advanced energy economy. We commit to building and supporting an inclusive workforce that represents different cultures, backgrounds, and viewpoints.

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